Disclosures
All conference presenters (co-presenters, panelists and moderators) as well as CFHA board members, session reviewers, and planning committee members are required to complete the online disclosure form and submit a current bio and/or CV. Disclosures must be submitted no later than July 14, to allow time to satisfy application deadlines.

Registration
All presenters must register for the conference, including session presenters, co-presenters, panelists, poster presenters, and discussion group facilitators. Registration fees are discounted for members, and significantly discounted for trainee members. There are no additional discounts for presenters.

Register by September 26th to avoid the increased registration fee when early bird fees end.

Session ID and Presentation Date/Time and Session Description
You can find your session information on the speaker look up tab above.

Changes to descriptions, titles, objectives, or presenters should be made by August 15. Send changes to jhahn@cfha.net.

Slides and Handouts
Please use CFHA PowerPoint template found on the template tab above. Send your slides and handouts to jhahn@cfha.net for inclusion in our conference app by October 2. If you end up revising the slides, just send the revised slides when you have them. Name the materials you send with your session ID# and coordinator name. For example, A1_Smith_PPT

PowerPoints can also be uploaded to Box. See upload section on this page.

Culturally and Linguistically Competent Presentations - Guidelines for CFHA Presenters
Please reference this document for a list of considerations as you prepare your presentation.

Photos
Please upload your photo for inclusion on our conference website. It can be sent to jhahn@cfha.net, uploaded when you register, or upload them to Box here. See upload section on this page. 

Please label your photo Lastname_Firstname_Photo. For example, Smith_John_Photo

Day of Presentation
Please arrive at your room fifteen minutes early to check the room and make sure you have everything you need. Your room will have a screen, LCD projector, and laptop. You are responsible for to bring your presentation on a flash drive.

Evaluations
Session evaluations will be found on the conference app for each session. CFHA staff will send the results of the evaluations to you after the conference.

Submitting Your Presentation in CFHA’s journal
Editors of CFHA’s journal, Families, Systems, & Health, encourage you to consider developing your CFHA presentation for publication. They are seeking submissions in original research, brief reports about pilot studies or innovation projects, literature reviews, narrative essays, poems, and 55-word stories. They would encourage submissions by clinician innovators in integrated care who have strong quality improvement or implementation data based on ‘real world’ healthcare settings. For more information and instructions for authors, see the website: http://www.apa.org/pubs/journals/fsh/index.aspx?tab=4

General Presenter Agreement
View the General Presenter Submission Agreement here.

List of All Documents that Need to Be Submitted

• Disclosure. Submit using link above.

Upload the following documents, while you register - or - by emailing jhahn@cfha.net - or - by uploading them to Box using the link below.

• Photo
• Short bio - 1-2 paragraphs for the conference program
• CV and/or full bio

Label the files with your last name, first name, and file type. For example Jones_Mark_CV

Upload the following by October 2nd for the conference mobile app. You can continue to tweak your presentation. If you tweak, please resubmit the presentation.

• PowerPoint. Can be sent as PPT or as a pdf.
• Handouts, if you have them.

Any Questions
If you have additional questions send an email  to Jackie Poor Hahn, CFHA Director of Events at jhahn@cfha.net.

Need a pdf of the program to submit to your organization.
 

Below are a list of considerations for you to reference as you prepare your poster presentations, workshops presentations, or facilitated discussions. The guidelines are intended to remind you and raise your awareness of our shared commitment to be inclusive and appropriately representative in our use of language and the diverse voices within our work.

General Tips

• Be intentional about addressing a diverse audience with visible and invisible identities that may include all abilities, ethnicities, genders, religions, geographies, nations, races, sexualities, and socio-economic statuses.
• Make an effort to recognize and acknowledge the biases and assumptions that may be present in the content of the presentation/workshop/poster. At the start of your presentation/workshop, consider making a statement about being mindful of assumptions, biases, and confidentiality, as well as respecting multiple identities, backgrounds, and perspectives in the room.
• Be mindful of pronouns and heteronormative assumptions that may be conveyed in research and case examples. Create a safe space in the room for all participants.
• Use terms that focus on people rather than categories.
• Pay attention to cultural norms related to whether or not the use of person first language is appropriate. Person first language centers the person in the descriptive language. For example, “woman who is blind” rather than “blind woman.”
• Be as specific as possible. For example, Americans of Chinese descent rather than Asian-Americans, Puerto Ricans rather than Hispanics
• There may be reasons that you use language that would otherwise be ill-advised. If this is the case, be transparent and provide context for your terminology.
• Use concepts of universal design in your presentation, making products or the environment accessible to people with disabilities and all types of learners
  • Caption videos whenever possible
  • Use large font
  • Present material in different formats when possible (written, spoken, diagrams)
  • Be sure to speak loudly and clearly and face the audience
  • Repeat audience questions

Culturally and Linguistically Competent Presentations

• Provide examples that reflect diverse cultural perspectives and backgrounds.
• Make sure that statistics, demographic data or trends presented are diverse-conscious. This means being transparent about who is and who is not included as well as the potential implications of that. Include information about racially, ethnically, and linguistically diverse groups when appropriate.
• To the extent possible include images, graphics and visual aids that incorporate people with disabilities and culturally and ethnically diverse groups.
• Indicate whether the resources highlighted in your presentation are available in different languages.
• Avoid using culturally specific idioms that may exclude some audience members.

*Adapted from guidelines published by The Association For University and College Counseling Center Outreach

All conference presenters (co-presenters, panelists and moderators) as well as CFHA board members, session reviewers, and planning committee members are required to complete the online disclosure form and upload a current bio and/or CV. Disclosures must be submitted no later than July 14, to allow time to satisfy application deadlines.

CVs and/or full bios can be sent to jhahn@cfha.net or uploaded to upload them to Box here.

Download a copy of this information here.

Poster presentations allow authors to visually present their best ideas and/or latest research findings in a way that facilitates dialogue and networking among colleagues. There will be approximately 50 posters displayed at the 2025 conference.

• The poster session will take place at the Raleigh Convention Center on Friday, October 17 from 5:00 PM to 6:30 PM during the CFHA Conference, near the conference registration area.
• You should print and bring your poster to the conference. CFHA does not print posters.
• Plan to set up your poster display between 4:00 and 4:30 PM.
• You will have a 4-ft. wide by 4-ft. tall area on the poster board to display your materials. You may affix display materials with push pins, T-pins, or tape (T-pins will be available). You will be sharing a poster board with one person next to you and two people on the other side of the board.
• Your poster space will be assigned by CFHA.
• All poster presenters are required to register in advance and pay to attend the CFHA Conference. There are no free or discounted registrations for Poster presenters; one-day registration options are available. Early bird registration discounts end Friday, September 26! Register online now here.
  • If you are presenting and leaving you can register as a "Speak and Run". This is for people who will not attend any other part of the conference - no plenaries, no meals, and no concurrent sessions. 
• CFHA uses a mobile app to provide conference information. Presenters should provide a pdf of their poster and their handout to post on the mobile app and on the CFHA website. Mail the pdf’s to ismith@cfha.net or upload them to Box here. Please include your poster ID number in your email. Name your files using the format below.
  • Poster #_LastName_Document type
    • Examples:
      • ​​​​​​​Poster 02_Smith_Poster
      • Poster 02_Smith_Handout
  • PDFs of posters must be received by October 10. See timeline ​​​​​​​for more information about submitting materials.
• Examples of posters that were presented in the past are available here. 
• Poster tips available here.

The CFHA Conference program includes facilitated Discussion Groups Friday, October 17th from Noon to 1:15 PM.

Roundtable “Discussion Groups” are highly interactive and provide attendees ample time to share thoughts and ask questions about a topic. The concept is to exchange information around a particular subject and foster lively conversation among table guests. 

HOW IT WORKS

A list of the Discussion Group topics and facilitators will be listed in the CFHA conference program and mobile app.

• Discussion Group topics will be posted on a round tables in the Ballroom. Seats will be reserved for the designated Facilitator; up to 9 seats will be available for conference attendees.
• Boxed lunches will be available at 11:45 as morning sessions adjourn. Conference registrants will pick up a lunch and find a seat at one of the 40+ tables holding Discussion Groups.
• The Facilitator will begin discussions at 12:05. Start with a brief introduction about their experience and work in the subject – no more than 5 minutes.
• Discussions end no later than 1:15 PM to allow transition time for afternoon sessions that convene at 1:30 PM.

HOW TO BECOME A FACILITATOR

There is a spot on the conference registration form to add a topic you would like to facilitate. Contact jhahn@cfha.net with any questions.

To determine when you are presenting at the conference, click on "Filter by Speakers" and then type your name in the search bar. Select your name to narrow the list of sessions to yours.